Full Corporate
Secretary Service

In Singapore, a company is required to appoint at least one company secretary within six months of its incorporation. The company secretary must be a natural person who is at least 18 years old and must not be an undischarged bankrupt.

The company secretary is responsible for ensuring that the company complies with the requirements of the Companies Act and other relevant laws and regulations. This includes maintaining proper records and documents, convening and conducting meetings of the directors and shareholders, and submitting required documents and returns to the Accounting and Corporate Regulatory Authority (ACRA).

It is important to note that the company secretary does not need to be a shareholder or director of the company, but they must be able to discharge their duties with due care, diligence, and impartiality. If the company does not have at least one company secretary, the directors of the company may be held personally liable for any breaches of the Companies Act.

A company secretary acts as the backbone of every company when it comes to keeping up with legal compliance and proper use in Singapore. With their extensive knowledge about the internal governance of the company and the associated regulations in Singapore, Company secretaries services are often relied upon for advice and solutions for example if there is an internal conflict between stakeholders & directors, a corporate secretary will often step in to mediate. Company secretary has the important job to ensure that the company is compliant.

As it is compulsory that every company must appoint a corporate secretary (according to the Singaporean law), the role may also be involved in responsibilities and obligations such as taxes, accounting records. Talk to us to find out more! We are happy to assist you with any queries from general corporate secretarial queries to transferring your existing company secretary to us!

If you wish to switch to RAC’s company secretary, we’ve made the process fast and easy. Here is what you should know before leaving your current service provider and moving to RAC:

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First, you need to get in touch with us to carry out a series of KYC (Know Your Customer) processes. After the approval, we will require you to notify your current service provider of the determination statement for records.

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RAC offers not only secretarial services for companies but also a registered address for your company. If you want to read more about how to change your company secretary, click here.

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We are happy to assist you with any queries from general corporate secretarial queries to transferring your existing company secretary to us!

The Company Secretary must ensure that the company and the directors comply with the rules from the Constitution of the Company. Directors need these individuals to advise them in their statutory obligations. Here is a list of the main functions/tasks of a corporate secretary in Singapore:

As a corporate secretary, RAC’s function is to organize meetings for the company (these include board meetings and general meetings) and to file annual returns if required. As corporate secretary, RAC ensures that the company meets the deadlines. For example, we remind our clients when they need to hold their annual general meeting (AGM), usually within the next 6 months after the reminder.

With regard to shareholder duties, the secretary must supervise the company through the creation and issuing of shares process. They will be the mediator between shareholders and directors. It must also deal with other matters affecting shareholdings and queries from shareholders.

A corporate secretary is also in charge of disseminating financial statements to shareholders, who will then be well-equipped to take part in decision-making at the company’s annual general meeting (AGM).

A corporate secretary in Singapore is responsible for preparing accounts – like the firm’s annual accounts and ensuring that the Company Law provisions prepare the accounts.

It is part of their duty to ensure that adequate insurance coverage is in place for the whole company (directors, staff, office…) and needs to take care of ensuring the safe custody and proper use of the company seal.

The corporate secretary must also update the company’s details and particulars on ACRA. They should prepare documents in advance for relating these changes to directors and /or shareholders for their approval. This includes a change of company name, a change of registered office address, a change of share capital and the appointment/termination of the corporation’s officers.

A corporate secretary, or company secretary, is an officer responsible for looking after the administrative work of a company efficiently. He or she is tasked with keeping the operations by the statutory requirements, regulations and laws in Singapore. It is also the corporate secretary’s responsibility to manage the company’s compliance and act as a mediator between shareholders and directors.

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In Singapore, a corporate secretary shares responsibility for certain legal obligations with the company’s directors. If the Secretary finds a breach of the law, he must inform the persons concerned so that the matter can be resolved as soon as possible.

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At RAC we focus on assisting company entrepreneurs in meeting the mandatory requirements in Singapore by being their appointed corporate secretary and providing corporate secretarial services. These include specific services such as company directors/shareholder appointments, resignation/board meetings, compliance duties and the filing of annual returns. This allows entrepreneurs to fully focus on growing their business, without having to worry about other matters.

A corporate secretary is a key role that allows entrepreneurs to develop their business in Singapore quickly while ensuring compliance from a corporate governance point of view. If you would like to know more about a corporate secretary in Singapore, do contact us.